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Final Manuscript Preparation Guidelines for Organizational Aesthetics

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Organizational Aesthetics.

Formatting Requirements

  • Include a title page with abstract. (The abstract should be 200 words or fewer that describes the material presented in the paper. For examples, see abstracts of published work on the OA web page)
  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Write your article in English (unless the journal expressly permits non-English submissions).
  • Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word is preferred).
  • Page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
  • Single space your text.
  • Use a single column layout with both left and right margins justified.
  • Font:
    1. Main Body—12 pt. Verdana or the closest comparable font available
    2. Footnotes—10 pt. Verdana or the closest comparable font available
  • If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
  • Copyedit your manuscript.
  • When possible, there should be no pages where more than a quarter of the page is empty space.

Additional Recommendations

Indenting, Line Spacing, and Justification

Do not indent paragraphs. Insert an extra line between paragraphs of text. Long quotations, theorems, propositions, special remarks, etc. should also be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). The exception is the references, which should left justified, but not also right justified.

Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

Article Length

Because this journal publishes electronically, page limits are not as relevant as they are in the world of print publications. We are happy, therefore, to let authors take advantage of this greater "bandwidth" to include material that they might otherwise have to cut to get into a print journal. This said, authors should exercise some discretion with respect to length.

Colored text

Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Font faces

Except, possibly, where special symbols are needed, use Verdana or the closest comparable font available.

Font size

The main body of text should be set in 10pt. Footnotes should be in 8 pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined.


Main or first-level headings should be used to designate the major sections of the article; three or four main headings should be sufficient for most articles. Initial headings, such as Introduction, are unnecessary. Main headings should be typed flush with the left margin in sentence case. Example:
“My sister is a skein of red yarn”: the power of metaphor

Second-level headings should be typed flush with the left margin in italics, in sentence case. Example:
Comparing structures

Third-level or paragraph headings should be in bold and begin with a standard paragraph indention and be typed in capital and small letters, with only the initial word capitalized. Paragraph headings should be followed by a period; they should not be underlined. Example:
Happiness: living well. First, the Nicomachean Ethics is an exploration of what it means, and what it takes, to try to be “happy”. At first sight …
The text should follow on the same line.

Main text

The font for the main body of text must be black and, if at all possible, in Verdana or closest comparable font available.


Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.


Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 8 pt. Verdana or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.


Roman letters used in mathematical expressions as variables should be italicized. Roman letters used as part of multi-letter function names should not be italicized. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.

Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.

Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.

Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity of the manuscript, but it will also help insure that it displays correctly on the reader's screen and prints correctly on her printer. When proofing your document pay particular attention to the rendering of the mathematics, especially symbols and notation drawn from other than standard fonts.


It is the author's obligation to provide complete references with the necessary information. After the last sentence of your submission, please insert two line break—not a page break—and begin your references on the same page, if possible. References should appear right after the end of the document, beginning on the last page if possible. References should have margins that are left justified. Each reference should give the last names of all the authors, their first names or first initials, and, optionally, their middle initials. The hierarchy for ordering the references is:

  1. Last name of first author
  2. First name of first author
  3. Last name of second author (if any). Co-authored work is listed after solo-authored work by the same first author (e.g., Edlin, Aaron S. would precede Edlin, Aaron S. and Stefan Reichelstein).
  4. First name of second author
  5. Publication date
  6. Order cited in text

The information to be given with each citation in the references is as follows:

Articles in traditional journals:

Entries in the list of references should be alphabetized by the last name of the author (first author if more than one) or editor, or by the corporate author or periodical name if there is no indication of individual authors or editors. Several references by an identical author (or group of authors) are ordered by year of publication, with the earliest listed first. Multiple references to works by one author or group of authors with the same year of publication should be differentiated with the addition of small letters (a, b, etc.) after the year. Authors’ names are repeated for each entry.

Citations to references should be designated throughout the text by enclosing the authors’ names and the year of the reference in parentheses. Use alphabetical order and an ampersand in citations. Page numbers must be included in a citation to provide the exact source of a direct quotation. Page numbers follow the date of publication given in parentheses and are separated from it by a colon.

Optional(but desirable): A hyperlink to the article.

Book entries in the list of references follow this form: Authors’ or Editors’ Last Names, Initials. Year. Title of book. City Where Published, State or Country (only if necessary to identify the city): Name of Publisher. Examples:

Darsø, L. 2004. Artful creation: Learning-tales of arts-in-business. Frederiksberg,
       DK: Samfundslitteratur.
Taylor, S. S. 2012. Leadership craft, leadership art. New York: Palgrave 

Periodical entriesfollow this form: Authors’ Last Names, Initials. Year. Title of article or paper. Name of Periodical, volume number (issue number): page numbers separated by the en dash –. Examples:

Adler, N. J. 2006. The arts & leadership: Now that we can do anything, what will we
        do? Academy of Management Learning & Education, 5(4), 486–499.
Taylor, S. S. & Ladkin, D. 2009. Understanding arts-based methods in managerial
        development. Academy of Management Learning and Education, 8(1), 55–69.

If a periodical article has no author, the name of the periodical should be treated like a corporate author, both in the citation and in the references.

Chapters in books follow this form: Authors’ Last Names, Initials. Year. Title of chapter (in lower-case letters except for the first word and first word after a colon). In Editors’ Initials and Last Names (Eds.), Title of book: page numbers. City Where Published, State or Country (only if necessary to identify the city): Name of Publisher. Examples:

Eisner, E. 2008. Art and knowledge. in J.G. Knowles and A. L. Cole.(Eds.) Handbook
        of the arts in Qualitative Research. Perspectives, Methodoloigies, Examples
        and Issues. 3–12. London: Sage.
Heron, J. and Reason, P. 2001. The practice of co-operative inquiry: Research ”with”
       rather than ”on” people. In P. Reason and H. Bradbury (Eds.). Handbook of
       action research: Participative inquiry and practice. 179–188. London: Sage.

Unpublished papers, dissertations, and presented papers should be listed in the references using the following formats:

Beerel, A., Taylor S. S., & Elmes, M. 2005. Why do good people do bad things?
        Aesthetics, narcissism, and moral corruption. Working paper No. 05–17,
        Worcester Polytechnic Institute, Worcester, MA.
Elmes, M. B. & Taylor, S. S. 2004.  Call me, we’ll do lunch: Form and content in
       everyday resistance and provocation in organizations. A paper presented at
       the Art of Management and Organization Conference, Paris, France.
Taylor, S. S. 2000. The aesthetics of leadership storytelling. Unpublished doctoral
       dissertation, Boston College: Boston, MA.

Materials accessed on the web should be listed in the references in the following formats, as appropriate:

Ferro-Thomsen, M. 2005. Organisational art. A study of art at work in organisations.
        2nd ed. University of Copenhagen, DK. Retrieved September 12 2011 at
Ptqk, Maria 2008. Be creative, underclass! Mitos, paradojas y estrategias de la
        economía del talento [Myths, paradoxes and strategies of the talent economy]
        Retrieved May 14 2011 from

Use hanging indents for citations (i.e., the first line of the citation should be flush with the left margin and all other lines should be indented from the left margin by a set amount). Citations should be single-spaced with extra space between citations.

Within the text of your manuscript, use the author-date method of citation. For instance,
"As noted by Smith (1776)."

When there are two authors, use both last names. For instance,
"Edlin and Reichelstein (1996) claim . . . "

If there are three or more authors give the last name of the first author and append et al. For instance, a 1987 work by Abel, Baker, and Charley, would be cited as
"Abel et al. (1987)."

If two or more cited works share the same authors and dates, use "a," "b," and so on to distinguish among them. For instance,
"Jones (1994b) provides a more general analysis of the model introduced in Example 3 of Jones (1994a)."

After the first cite in the text using the author-date method, subsequent cites can use just the last names if that would be unambiguous. For example, Edlin and Reichelstein (1996) can be followed by just Edlin and Reichelstein provided no other Edlin & Reichelstein article is referenced; if one is, then the date must always be attached.

When citations appear within parentheses, use commas—rather than parentheses or brackets—to separate the date from the surrounding text. For instance,
" ...(see Smith, 1776, for an early discussion of this)."